Privacy Policy

1. Overview

Kodo Bot ("we", "us", or "our") provides a multi-tenant Discord bot platform and web application available at https://kodobot.xyz/ (the "Service"). This policy explains what personal information we collect, how we use and share it, and the choices you have.

By using the Service, you agree to this Privacy Policy. If you do not agree, do not use the Service.

2. Information We Collect

Account & Discord Data

• Discord user ID, username, discriminator, and avatar metadata.
• Guild/server IDs where the bot is installed and related configuration.
• User settings, preferences, and command interaction history.

Usage & Device Data

• Log data (IP address, browser type, referrer/exit pages, timestamps).
• Diagnostics and performance metrics for reliability and security.

Cookies & Similar Technologies

We use cookies and local storage on the web dashboard for authentication, session management, preferences, analytics, and fraud prevention. You can control cookies through your browser settings; disabling some cookies may limit functionality.

3. How We Use Information

• Provide, operate, and improve the Service and our features.
• Personalize experiences, including servers, commands, and currencies.
• Maintain safety, security, spam prevention, and abuse detection.
• Communicate with you about updates, service notices, and support.
• Comply with legal obligations and enforce our terms and policies.
• Research and analytics to understand usage and performance.

4. Legal Bases (EEA/UK users)

We process personal data under these bases where applicable:

• Performance of a contract (to provide the Service).
• Legitimate interests (e.g., security, analytics, improvement).
• Consent (e.g., optional cookies, marketing, where requested).
• Compliance with legal obligations.

5. How We Share Information

We share information in the following situations:

• Service providers and subprocessors for hosting, storage, and operations.
• Analytics, monitoring, and error tracking vendors.
• With Discord to provide bot functionality consistent with Discord’s policies.
• For legal compliance, safety, and to protect rights and property.
• Business transfers (merger, acquisition, or asset sale).

6. International Data Transfers

We may transfer, store, and process information outside of your country of residence. Where required, we implement appropriate safeguards (such as standard contractual clauses) to protect your information.

7. Data Retention

We keep personal data only as long as necessary for the purposes described, including maintaining reliable records, complying with legal obligations, resolving disputes, and enforcing agreements. Where feasible, we anonymize or aggregate data.

8. Security

We use administrative, technical, and organizational measures to protect information, including encryption in transit and at rest (as supported by our providers). No system is 100% secure; you are responsible for maintaining the security of your accounts and credentials.

9. Your Privacy Rights

Depending on your location, you may have rights to access, correct, delete, or restrict the use of your information, request portability, or object to processing. You can also withdraw consent where processing is based on consent.

To exercise rights or make a request, contact us at privacy@kodobot.xyz. We may verify your request and may deny requests where permitted by law.

10. Children’s Privacy

The Service is not directed to children under 13 (or the minimum age required by your jurisdiction). We do not knowingly collect personal information from children. If you believe a child has provided information, contact us and we will take appropriate steps to delete it.

11. Discord-Specific Information

• We request only the Discord OAuth scopes and bot permissions needed for functionality.
• We store IDs and metadata to reference Discord resources; we do not store message content unless a feature explicitly requires it.
• You can remove the bot from your server at any time; related server configuration may be deleted or archived according to our retention policy.

12. Changes to This Policy

We may update this Privacy Policy. We will post the updated version on this page and revise the effective date.

You should review this page periodically for the latest information.

13. Contact Us

Questions or requests about this policy:

By email: privacy@kodobot.xyz